We are looking for a Deputy Clerk!

The purpose of this classification is to perform clerical work functions associated with processing/maintaining information, documentation, and records and responding to requests for information related to the Deed Room.

Essential Functions:

• Receives and reviews legal documents related to property such as deeds, deeds of trust, liens, and plats.
• Ensures documents meet legal and procedural requirements before recording.
• Calculates and collects appropriate fees and taxes, including recordation and transfer/ Intangible Tax.
• Enters document information accurately into the land records system.
• Maintains and updates digital and physical land records accurately and efficiently.
• Assists attorneys, title companies, and the public with inquiries related to deed records.
• Provides guidance on recording requirements, document standards, and applicable fees.
• Responds to record search requests and provides certified or non-certified copies as needed.
• Scans and verifies legal documents to ensure quality and clarity before archiving.
• Stays informed of and complies with local and state laws governing land records.
• Maintains confidentiality of sensitive documents and information.
• Accepts payments by cash or check, and issues accurate receipts.
• Balances daily transactions and reconciles cashier drawer or register.
• Performs general clerical duties including answering phones, filing, and scanning.
• Processes incoming and outgoing mail related to land records.

Qualifications:

• High School Diploma or equivalent.
• Six (6) months of experience in clerical/general office work or a related field.
• Candidates may qualify with any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for the job.

Benefits:

• Health/Major Medical
• Dental
• Long term Disability
• Employer-Paid Pension
• Paid Holidays
• Paid Vacation- Annually
• Paid Sick
• Incentive Pay & Longevity Pay
• Wellness Clinic